November 4 - 6, 2016 // Sonora, CA

CLUB REGISTRATION
THEME REVEAL

Aloha!

Join over 700 Cal-Nev-Ha Circle K members on a tropical adventure this November! Learn about the Circle K tenets of Service, Leadership and Fellowship, bond with your fellow members and discover more about yourself in the process. Whether you're an FTC newbie or a seasoned veteran, we promise that you'll walk away from this weekend in Sonora with something special. Click below to find out about the people that are making this happen.

MEET THE COMMITTEE

APPLICATIONS AND FORMS

Have questions?

Head over to Office Hours! Join tinyurl.com/CNHOH1617 at the times listed below to ask committee chairs your questions!

Registration

Workshops

Entertainment

Team Captains

Campfire Skits & Talent Acts


Forms below are required for all attendees

The Board of Officers of the California-Nevada-Hawaii District of Circle K International hopes that every Circle K'er, participant, and guest will fully enjoy this Circle K event. The following Code of Conduct has been established to make this event as safe and enjoyable for all attendees and will be in effect during the entire event.

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Waiver required for attendees of FTC

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Be a part of FTC! Find applications and forms for all facets of the event. Good luck on your submission, and keep on top of all deadlines!

Thank you for your interest in purchasing an ad for the Fall Training Conference 2016 Program! This is your opportunity to showcase your ad to the entire district, as the program will be used throughout Fall Training Conference 2016! If your club, division, or committee has anything to publicize to the district, we urge you to take part on this special opportunity! The Program Ad would only be as exciting if we showcase all the clubs, divisions, and committees of the district, so be sure to purchase your ad space in the program using this form!

Rules

  1. Ads for events or activities that are sponsored by a club or division may only be placed if they have been approved in advance for participation by the entire District, through the Event Request Form (ERF).
  2. Ads, photographs, and all content should be appropriate for a Kiwanis Family setting. The District reserves the right to reject any ad deemed unsuitable.

Applications are due September 20th @ 11:59PM

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Need help with your workshops application? Download our guide + FAQ here!

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Please complete the following application as thoroughly and as honestly as possible. There is no word count so you are welcome to extend your answers as you see fit. There are three opportunities to be involved in workshops for FTC this year: traditional workshop host, panel host, or panel guest. You are welcome to apply for up to 3 maximum workshops or panels. For example, you can apply for 3 workshops, 3 panels, or a combination of both that meets the 3 limit cap.

Workshops Process and Timeline

  • Applications Due: September 18th @ 11:59PM PST
  • Applicant Interviews: September 24th – 28th
  • Announcement of Workshop Hosts: October 2nd
  • First Draft of Literature/Presentation & Second Draft of Outline Due: October 9th
  • Revision Period/Group Meetings: October 10th – 19th
  • Final Literature/Presentation/Outline Due: October 21st
  • Fall Training Conference: November 4th – 6th

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Thank you for your interest in workshops for this year's Fall Training conference! Workshops serve as a key component in our member's success. There are three opportunities to be involved in workshops for FTC this year: traditional workshop host, panel host, or panel guest. Without workshop/panel applicants such as you, we would not have the opportunity to educate our members regarding Circle K, professional development, and much more. We would like to express our gratitude and appreciation for sharing your time. Once again, thank you for applying and we hope you enjoy the experience!

Workshops Process and Timeline

  • Applications Due: September 18th @ 11:59PM PST
  • Applicant Interviews: September 24th – 28th
  • Announcement of Workshop Hosts: October 2nd
  • First Draft of Literature/Presentation & Second Draft of Outline Due: October 9th
  • Revision Period/Group Meetings: October 10th – 19th
  • Final Literature/Presentation/Outline Due: October 21st
  • Fall Training Conference: November 4th – 6th

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What are we looking for?

What we are looking for this year is a DJ who would love to provide a great atmosphere for the other members attending Fall Training Conference while also being able to appeal to an array of musical tastes throughout the night and to also have a good time yourself! Also, a DJ who has their own equipment would be great as well and any help will be provided.

Application Timeline

  • Application Process: Thursday, September 1st, 2016 - Tuesday, September 27th, 2016
  • Applicants shall submit application and sample mix by Tuesday, September 27th, 2016 @ 11:59 PM
  • Applicants shall be contacted for an interview by Thursday, September 29th, 2016
  • Interviews take place from Saturday, October 1st, 2016 - Monday, October 3rd, 2016
  • DJs will be chosen by Sunday, October 9th, 2016

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Team Captain Duties

Team Captains should be familiarized with all the games they will be participating in and leading prior to attending Fall Training Conference. As a Team Captain, you will be leading your team of Circle K members (roughly 15, consisting of new and older members) throughout a series of games and challenges presented during the course of the day. Your job is not only to facilitate and encourage bonding between your team members as you participate in games and overcome challenges presented to, but most importantly to have fun!

Application Timeline

  • Application Process: Thursday, September 1st, 2016 - Friday, September 30th, 2016
  • Applicants shall submit forms by Friday, September 30th, 2016 @ 11:59 PM
  • Applicants shall be contacted for an interview by Monday, October 3rd, 2016
  • Interviews will take place from Tuesday, October 4th, 2016 - Saturday, October 8th, 2016
  • Team Captains will be announced on Monday, October 10th, 2016

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In applying for Media Committee, you will have the opportunity to be a photographer/videographer during FTC! You will also be responsible for two things:

  1. Collecting videos and photos from your assigned division. These will be used for the opening slideshow for FTC! I will be providing you with an application for submissions for the opening slideshows to share with your assigned divisions.
  2. Filming and taking pictures of all the memories that will be happening at FTC! These include the team games, campfire skits, workshops, opening ceremony, and more! These will be used for the closing slideshow of FTC! You can submit your photos and footage inside the registration building.

Application Timeline

  • Application Procress: Thursday, September 1st, 2016 - Friday, September 30th 2016
  • Applicants shall submit forms by Friday, September 30th, 2016 @ 11:59 PM
  • Applicants shall be contacted and announced by Monday, October 3rd, 2016
  • Opening slideshows submissions open from Monday, October 3rd, 2016 – Sunday, October 23rd, 2016

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Download the Campfire Skit Manual here!

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In this packet, you will find helpful guidelines regarding your Campfire Skit and audition video, the application itself, as well as the judges' grading rubric.

Application Timeline

  • Application Process: Thursday, September 1st, 2016 - Saturday, October 15th, 2016
  • Applicants shall submit forms by Saturday, October 15th, 2016 @ 10:00 PM
  • Final contestants will be announced by Saturday, October 22nd, 2016

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In this packet, you will find guidelines regarding your Talent Act and audition video, as well as the application itself. Remember that these talent acts are not competitive in any way and that they are just a way for you to show the members of Cal-Nev-Ha your amazing talents.

Application Timeline

  • Application Process: Thursday, September 1st, 2016 - Saturday, October 15th, 2016
  • Applicants shall submit forms by Saturday, October 15th, 2016 @ 10:00 PM
  • Final contestants will be announced by Saturday, October 22nd, 2016

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Thank you for taking the time to submit photos/videos for this year's Opening Slideshow for FTC! Without your contribution, this slideshow would not be possible! Please fill out the following form with your information in case we need to contact you if there are issues with any content that you submit and also to give you proper credit.

Here's how to submit your photos and videos

  1. Create a Google Drive folder and upload your content onto it
  2. Name the folder containing your photos/videos as "DIVISION-CLUB NAME" (example: MAGIC KINGDOM-UC IRVINE)
  3. Make the Google Drive folder editable and viewable
  4. Share the link on the application

Form is due October 23rd @ 11:59PM

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Only one copy per club has to be submitted.

Throughout the next couple of months, try to accomplish these tasks and document them! For example, if you show a video at a general meeting, take a short video or picture to show us! This completed club checklist will be due on October 30 by 11:59PM.

Clubs who finish the checklist will be granted one entry into a contest. Any additional completed BONUS check mark will grant another entry (1 per bonus check mark). The contest will be for a tropical prize for all club members and a “front- of-the-line” pass for one meal period!

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Only one copy per club has to be submitted.

What is a Sergeant-At-Arms?

Sergeant-At-Arms (SAAs) are amazing volunteers who are willing to take an active part in helping the district. They make sure that FTC goes on without a hitch by promoting and enforcing safe behavior as listed in the Code of Conduct. Their responsibilities include making rounds around the campground, reporting inappropriate activities, and making sure that each member has a safe experience. Our FTC ohana would be incomplete without these members!

SAA Timeline
  • Volunteer form due: October 21st
  • SAA selection notification: October 30th
  • SAA training
  • Webinar (November 1st, November 2nd), SAAs should attend one webinar
  • Onsite (November 4th and 5th)
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ATTENDEE INFO + FAQ

Please contact your club president on how to attend. Early registration, which costs $143 per member, is due on October 14th and regular registration, which costs $168 per member, is due on October 21st. This year, each school will be allocated 20 attendee slots at FTC. The rest may be placed on a waitlist, but don't let that discourage you as we will let members off of the waitlist once all registration has been received! All attendees must fill out a Code of Conduct and a Waiver, available below.


The Board of Officers of the California-Nevada-Hawaii District of Circle K International hopes that every Circle K'er, participant, and guest will fully enjoy this Circle K event. The following Code of Conduct has been established to make this event as safe and enjoyable for all attendees and will be in effect during the entire event.

DOWNLOAD .PDF

Waiver required for attendees of FTC

DOWNLOAD .PDF

Are you in charge of registering your club for FTC? This guide will walk you through the process!

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Need guidance with your workshops application? Check out this guide!

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Money doesn't grow on trees. As college students, sometimes we struggle to pay for things we really want. Need help paying for Fall Training Conference 2016?

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You'll be spending three days and two nights in Sonora, at a campground that can get quite cold. Find out what you should pack to be prepared!

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How many attendees can I bring to FTC?

Each school will be allocated space for 20 attendees. Further members wishing to attend will be placed on a waitlist.

Are meals included in the price?

Yes, attendees will be provided three meals on Saturday and breakfast on Sunday.

What happens if I arrive late to FTC?

Registration closes at 12AM, but will reopen the next day at 6AM. You will be able to find housing locations posted on the door to the lobby.

How should I pack for FTC?

Keep in mind that the weather in Sonora will be cold! Check out our handy packing list above.

How much does FTC cost?

Early Registration, due by October 14th will cost $143 per member. After that date, the registration price will rise to $168 per member. Registration closes October on 21st.

How many SAAs does my club need?

Each club will be expected to register a minimum of 2 SAAs, plus an additional SAA for every four members that attend. Review the SAA form for more detailed information.

Can my club sell merchandise/fundraise at FTC?

Yes, on Saturday night.

DEADLINES

The schedule and program for FTC will be released at a later date. Below you'll find an at a glance preview for upcoming deadlines regarding FTC. Check back for updates!

Application Deadlines

September 18th

  • Workshop applications due

September 20th

  • Program ad form due

September 27th

  • DJ applications due

September 30th

  • Team captain applications due
  • Media committee applications due

October 15th

  • Campfire skit application due
  • Talent application due

October 21st

  • SAA forms due

Other Important Dates

October 14th

  • Early Registration due

October 21st

  • Regular Registration due

October 23rd

  • Opening slideshow submissions due

October 30th

  • End of club publicity checklist consideration period

November 4th

  • FTC begins!